Guides to Graduate Studies

Style Guide and layout template

Your thesis must adhere to the writing and design standards set out in the Style Guide for project reports, theses or dissertations. 

To make things easier, use the layout template and view the page layout checklist. In the case of theses, the layout's compliance must be approved by the Graduate Studies Office before it is submitted for evaluation. 

A thesis is an individual work. If the report was written in collaboration with another student or a research team, the thesis author must explain the context of the project and clearly identify his or her own contribution to the project in the report.

Please note that it is possible to use a “by articles” format to write your thesis (see section 1.7 of the Style Guide).

Written language

Your thesis must be written in French. However, if the student makes a request in writing, and the thesis supervisor approves it, the Dean of Studies can authorize the student to present his or her work in English. In such cases, the document must include a French summary. 

Language quality

No matter which language you use, you must ensure that your report is well written. The thesis supervisor will check the grammar and spelling of your report and is authorized to refuse its submission if language use is not up to standard.

Submitting your thesis

Conditions for submissions

In order to submit your thesis, you must:

• Be registered at the time that your thesis is submitted for evaluation.
• Have completed all scholastic activities in your program of study.
• Have a GPA that is equal to or greater than 3.0.
• Previously obtain authorization from your thesis supervisor to submit your thesis.
• Have the approval of the Graduate Studies Office of the compliance of your thesis’s layout. 
   

Approval of your layout

Before you have your thesis evaluated, you must have its layout approved by the Graduate Studies Office. You will first need to get a form from the Graduate Studies Office titled “Initial Approval Prior to Submission”; to get this form, please send an email to the agent responsible for your file at the Graduate Studies Office. It is important that you validate the title of your thesis at that point (it may have changed since you submitted the research topic sheet). 

• You must get a signature from your thesis supervisor (and co-supervisor, if applicable) that attests that your thesis is complete and ready to be submitted for evaluation. 
• You must submit the completed form to the agent responsible for your file at the Graduate Studies Office, along with a PDF of your thesis, to have your thesis’s layout checked. 
• The Graduate Studies Office has ten working days to proceed to the first checking of your layout. Corrections will be annotated directly in the PDF document.
• Once you have corrected your document, you must submit a new copy, to be validated. The Graduate Studies Office has five working days to correct each further version (if any) that it will have to check. Therefore, it is very important that you use the official template and check the Style Guide when writing your thesis. 
• Once your layout is determined to be compliant with standards, you will be informedr by e-mail by the Graduate Studies Office. 
• The Official Authorization of Submission for Evaluation will be sent to you by the Graduate Studies Office, and you will have to proceed ti the submission of your thesis for evaluation (see the section below). 

Required form:

• Initial Approval Prior to Submission (available from the agent responsible for your file at the Graduate Studies Office)

Student actions:

• Get the Initial Approval Prior to Submission form.
• Have the form signed by your thesis supervisor (and co-supervisor, if applicable).
• Submit par email the signed form and a PDF of your thesis to the Graduate Studies Office.

 Thesis supervisor action:

• Ensure that the thesis is ready to be submitted for evaluation and sign the Initial Approval Prior to Submission form.

Co-supervisor action (if applicable): 

• Ensure that the thesis is ready to be submitted for evaluation and sign the Initial Approval Prior to Submission form.
   

Submitting your thesis for evaluation

The thesis supervisor is authorized to approve your thesis for official submission. He or she must complete all sections of the Official Authorization of Submission for Evaluation form and sign it. If there is a co-supervisor, he or she must sign the form as well. 

The form consists of the following sections:
 

1. Proposal for composition of the jury
   The thesis supervisor suggests jury members. The jury must be composed of at least three people: the thesis supervisor and two regular ÉTS professors or one regular ÉTS professor and an external person. One of the members of the jury acts as the chair; this person must be a regular ÉTS professor, but cannot be the thesis supervisor or co-supervisor. 
    
2. Confidentiality
   To ensure that the Graduate Studies Office can monitor your thesis accurately, when you submit your thesis for evaluation, it is important to confirm its confidentiality status, which may have changed since you submitted your Research Topic Identification form.  If you are unsure, please refer to the reference document or the Policy and Rules on Intellectual Property. 


3. Date of defense
   A date for the defense of your thesis must be determined at the same time that it is officially submitted. The date must be calculated around a minimum time frame of 25 working days: 20 days for the members of the jury to evaluate your thesis and 5 days for the signing process, sending copies to members of the jury, receiving authorizations for its defense and publishing a Notice of Defense.

When the Official Authorization of Submission for Evaluation form is completed and signed, the student submits it to the Graduate Studies Office with a PDF of the thesis. 

The submission and composition of the jury are only official once they have been authorized by the Dean of Studies. The thesis will then be submitted to the jury by the Dean of Studies Office, which has the sole authority to do this. 

Required form:
Official Authorization of Submission for Evaluation (available from the agent responsible for your file at the Graduate Studies Office)

Student actions:

• Get the Official Authorization of Submission for Evaluation form : this form is sent by email by the Graduate Studies Office once the layout of the thesis has been approved.
• Have the form signed by your thesis supervisor (and co-supervisor, if applicable).
• Submit the signed form and a PDF of your thesis to the Graduate Studies Office.

Thesis supervisor action:

• Complete all sections of the Official Authorization of Submission for Evaluation form and sign it. 

Co-supervisor action (if applicable): 

•  Sign the Official Authorization of Submission for Evaluation form.

Thesis evaluation 

A thesis is evaluated using the Individual Thesis Evaluation form (which is provided to all jury members) which includes an evaluation grid (section 1a) and a comment sheet (section 1b)

1. The Graduate Studies Office sends each member of the jury:  
   • A copy of the thesis
   • Individual Thesis Evaluation and Defense Evaluation forms
   • A Defense Authorization Form
   • If applicable, a Recognition of Confidentiality Agreement form
2. Jury members have a maximum of 20 working days to evaluate the thesis and submit a Defense Authorization form to the Graduate Studies Office (A-1700) and, if applicable, the Recognition of Confidentiality Agreement form. They keep the Individual Thesis Evaluation form.
3. Once all jury members have responded unanimously in favor of the defense, the Graduate Studies Office will convene the thesis defense. If, three days before the planned defense date, the Graduate Studies Office has not received all Defense Authorization forms, the defense will be cancelled or postponed.
4. If jury members require major corrections, the defense will not take place. The student then has six months to make the requested corrections and present a revised version. This is the same jury that will evaluate the thesis for the second time, according to the same procedures and criteria as the first evaluation.

Forms (sent with a copy of the thesis to each jury member): 

• Individual Thesis Evaluation and Defense Evaluation (these forms must be kept until the defense is held). 
• Defense Authorization (must be returned within the specified time frame to the Graduate Studies Office).
• Recognition of Confidentiality Agreement, if applicable (to be returned to the Graduate Studies Office).

 Evaluator actions:

• Evaluate the thesis by completing sections 1a and 1b of the Individual Thesis Evaluation (this form must be kept until the thesis defense).
• Send the Defense Authorization form to the Graduate Studies Office within the specified time frame and, if applicable, attach the Recognition of Confidentiality Agreement.

Thesis evaluation

Thesis defense is a mandatory activity. The Dean of Studies convenes the defense on the date suggested by the thesis supervisor in consultation with the jury members. It is public, unless an application for confidentiality has been made (see section “2. Thesis Defense” in the reference document concerning confidentiality).

A thesis defense consists of a 30- to 40-minute presentation made by the student which presents the highlights of his or her thesis (objectives, results). The jury members then question the student about his or her research, giving the student the opportunity to demonstrate knowledge of his or her field and speak in depth about certain aspects. The defense is evaluated using section 2 of the Individual Evaluation form.

Students are strongly encouraged to bring an electronic copy of their thesis with them for possible reference during the presentation or the question and answer period, along with one or more files that are needed to present the thesis to the jury.

Forms:

• Individual evaluation (Defense - section 2)
• Notice of Decision (in the defense file that is given to the chair of the jury)

Evaluators Actions:

• Evaluate the thesis defense by completing section 2 of the Individual Evaluation form.
• Submit the Individual Evaluation form (sections 1 and 2) to the jury chair.
• Sign the Notice of Decision form.
• Submit graded copies of the thesis to the jury chair.

Jury chair actions: 

• Collect the completed and signed Individual Evaluation from each evaluator.
• Collect copies of the thesis or dissertation from other members of the jury.
• Complete the Notice of Decision form and have all jury members sign it.
• Submit all documents to the Graduate Studies Office immediately after the defense.

Award of Excellence

After their defense, students who receive an “Excellent” mark can submit an application to the ÉTS Award of Excellence for the best thesis and best doctoral dissertation if they have been recommended by the jury. Recommended students will receive an e-mail from the Graduate Studies Office informing them that they are invited to apply for this award. The email contains all the relevant information (rules and a link to access the form). 

After a defense, minor corrections are usually requested; under the supervision of his or her thesis supervisor, the student has 20 working days (following the date of defense) to make these corrections, have them approved by the thesis supervisor and proceed with final submission. (Certificate of Compliance for Corrections form).

Form:

• Certificate of Compliance (included in the correspondence sent to the student after the thesis defense or available from the Graduate Studies Office).

Student actions:

• Meet with the thesis supervisor to find out what corrections were requested by jury members. 
• Make the corrections and submit them to your thesis supervisor for approval. 

Thesis supervisor action: 

• Approve the corrections that were indicated to the student by the jury using the Certificate of Compliance form. 

Final submission

Once corrections have been made to the thesis, just submit an electronic copy to the Graduate Studies Office along with the following required documents:

• The “Certificate of Compliance” form signed by your thesis supervisor (this form is available at the Graduate Studies Office).
• Distribution authorization forms (ÉTS, LAC and ProQuest)
• Co-authorship authorization form (if applicable).

If students do not make corrections to their thesis and submit it by the end of the semester following the semester during which their defense took place, their file will be closed due to withdrawal from the program. 

Distribution and binding of non-confidential theses

The electronic copy of your thesis is sent to the ÉTS library, which will make it publicly available in compliance with its copyright (bound copies are no longer kept at the library).

If the student and/or the thesis supervisor request it when the thesis is submitted for the final time (on the Certificate of Compliance for Corrections form), the Graduate Studies Office will send a bound copy of the thesis to the student and/or thesis supervisor (and co-supervisor, if applicable). The student or thesis supervisor can request additional copies, but these copies will be billed to them (at $50/unit). 

If it is confidential:

• Contact the Office of the Dean of Research  to develop a confidentiality agreement.
• Read the reference document.
• Read the Policy and Rules on Intellectual Property. 

If it is subject to a compliance examination (human subjects, use of animals, dangerous materials, controlled materials, etc.):

• Read the procedure (in French).
• Read the information about the Research Ethics Committee.
• Read the ÉTS Research Ethics Policy, Annex A: Research with Human Participants.

The doctoral examination counts for nine credits and takes place over three semesters. Each step must be completed before you are allowed to register for the next, and you must successfully complete all three steps to obtain a “Success” grade for the doctoral exam on your transcript. The first step must be done in your second semester and the other two in the next two semesters. It is not possible to postpone any phase of the doctoral exam (except in case of force majeure, see sec. 6.5.2 of the Graduate Studies Regulations, in French only). 

In case of failure on any step of the doctoral exam (if you have no other previous failure), you will be asked if you wish to retake the failed step. If you do not take this opportunity to repeat the step, the failure is confirmed and you are expelled. Only one failure is permitted in the program, whether in an exam step or in a course. 

Because each step corresponds to three credits, you must also register for six credits of courses or research in each semester in order to retain full-time status. It is your responsibility to verify and validate your registration on Cheminot at each stage of the doctoral exam process.

Consult your thesis supervisor, the program director or the Office of Graduate Studies (A-1700) about any question related to the doctoral exam (jury formation, choice of exam subjects, steps in the process, etc.).

Research Problem (DGA1031) → See detailed procedure

The “Research Problem” activity aims to have you define your research topic as early as possible in your program of studies.  It includes three steps:

Step 1:  

• First of all, in collaboration with your research supervisor, you proceed to identify your research topic. This is done by filling in the “Identification of Research Topic – Doctorate" form, following these instructions: 

 Student Actions:

• Arrange a meeting with your research supervisor.
• Fill in the topic identification form electronically (handwritten forms will be rejected by the Office of the Dean of Studies).
• Make sure the form has all the necessary signatures.
• Submit the form to the program director.

 Research Supervisor Actions: 

• Sign the Identification of Research Topic form.
• Provide the résumé of the co-supervisor, if he/she comes from outside ÉTS.

Program Director Actions:

• Assess the identification of research topics of students enrolled in DGA1031.
• Forward the forms to the Office of the Dean of Studies.

Designation of a co-supervisor:

• The official designation of a co-supervisor is made at the time of filing the Identification of Research Topic form.
• If the co-supervisor comes from outside ÉTS, this form must be accompanied by the co-supervisor’s detailed résumé. 

Step 2: 

• A preliminary research proposal (a written work) must be developed under the supervision of the research supervisor. 

Step 3:

• Finally, the research proposal will be the subject of an oral presentation to all the candidates registered for this activity as part of the mandatory seminars. Students must not only present their own problem, but also attend other students’ presentations.

Note: During the session in which the DGA1031 activity takes place, the research supervisor will be invited to compose the jury that will participate in the following steps of the doctoral exam, the Written Examination (DGA1032) and the Oral Examination (DGA1033).  View the rules for Composition of the Jury. 

Research projects that are confidential or those involving human subjects must be declared so that the School can take the necessary protection measures. It is very important to make the appropriate declarations on the Identification of Research Topic form.

Written Examination (DGA1032) → View the detailed procedure

The juried written exam activity aims to confirm your basic knowledge in your domain of activity, your general knowledge and your mastery of areas more specifically related to your dissertation topic. This activity has two components:

The supervised exam, which counts for 50% of DGA 1032, takes place in class. You will have 3.5 hours to answer the questions you are given on the spot. Use of documentation being permitted, you may consult in situ any works required to respond to the questions and thus demonstrate your mastery of the domain. Calculators are permitted. Devices permitting Internet access are forbidden (except for groups of students who have received explicit permission from their research supervisor). 

The take-home exam, which also counts for 50% of the DGA 1032 grade, is a paper that you must write (within a seven-day period) on one or more themes related to specific areas of specialization connected to your research subject. (This refers to what in French is called une dissertation, and should not be confused with the English word dissertation (in French la thèse) which refers to the doctoral research report.) 

The written examination is held once per semester, during the final exam period. The exact date is published on the ÉTS website approximately one month beforehand, and the location is published approximately one week in advance on your SIGNETS account (under DGA1032; see the pane “Important Dates”). Information on final exams is found on SIGNETS and on the website’s  Final Exams page.

Oral Examination (DGA1033) → View the detailed procedure

The Oral Examination (DGA1033) is primarily used to show the potential originality of the research project, clarify the way in which the subject will be treated and demonstrate the project’s feasibility. The oral examination is also used to expand upon the questions of the written examination.

This activity has two components:

1. A dissertation proposal must be submitted, which includes a description of the research problem, the objectives to be met, a critical review of the literature, the proposed methodology, the type of results expected, a bibliography and a plan of activities in the form of a schedule.  
    
2. Afterwards an oral presentation of the dissertation proposal must be made to demonstrate and justify the development of the project. 

The date of the oral examination is fixed by your research supervisor who will inform you. You will be officially convened by the Office of the Dean of Studies which will specify the date and time of the presentation.

Writing your thesis

Style Guide and layout template

Your thesis must adhere to the writing and design standards set out in the Style Guide for project reports, theses or dissertations.

To make things easier, use the layout template and view the page layout checklist. In the case of theses, the layout’s compliance must be approved by the Graduate Studies Office before it is submitted for evaluation.

A thesis is an individual work. If the report was written in collaboration with another student or a research team, the thesis author must explain the context of the project and clearly identify his or her own contribution to the project in the report.

Please note that it is possible to use a “by articles” format to write your thesis (see section 1.7 of the Style Guide).

Written language

Your thesis must be written in French. However, the use of the English language may be authorized in so far as the student and the thesis supervisor take appropriate action to ensure the thesis’s language quality. In such cases, the document must include a French summary.

Language quality

No matter which language you use, you must ensure that your report is well written. The thesis supervisor will check the grammar and spelling of your report and is authorized to refuse its submission if language use is not up to standard.

Submitting your thesis

Conditions for submissions

In order to submit your thesis, you must:

• Be registered at the time that your thesis is submitted for evaluation.
• Have completed all scholastic activities in your program of study.
• Have a GPA that is equal to or greater than 3.0.
• Previously obtain authorization from your thesis supervisor to submit your thesis.
• Have the approval of the Graduate Studies Office of the compliance of your thesis’s layout. 

Approval of your layout

Before you have your thesis evaluated, you must have its layout approved by the Graduate Studies Office. You will first need to get a form from the Graduate Studies Office titled “Initial Approval Prior to Submission”: to get this form, please send an email to the person in charge of your file at the Graduate Studies Office. It is important that you validate the title of your thesis at that point (it may have changed since you submitted the research topic sheet). 

• You must get a signature from your thesis supervisor (and co-supervisor, if applicable) that attests that your thesis is complete and ready to be submitted for evaluation. 
• You must then submit the completed form by email to the Graduate Studies Office, along with a PDF of your thesis, to have your thesis’s layout checked. 
• The Graduate Studies Office has ten working days to proceed to the first checking your layout. Corrections will be annotated directly in the PDF
• Once you have corrected your document, you must submit a new copy, to be validated. The Graduate Studies Office has five working days to correct each further version (if any) that it will have to check. Therefore, it is very important that you use the official template and check the Style Guide when writing your thesis. 
• Once your layout is determined to be compliant with standards, you will be informed by email by the Graduate Studies Office. 
• The Official Authorization of Submission for Evaluation will be sent to you by the Graduate Studies Office, and you will have to proceed to the submission of your thesis for evaluation (see the section below). 

Required form:

• Initial Approval Prior to Submission (available from the agent responsible for your file at the Graduate Studies Office)

Student actions:

• Get the Initial Approval Prior to Submission form by email from the Graduate Studies Office.
• Have the form signed by your thesis supervisor (and co-supervisor, if applicable).
• Submit the signed form and a PDF of your thesis to the Graduate Studies Office.

 Thesis supervisor action:

• Ensure that the thesis is ready to be submitted for evaluation and sign the Initial Approval Prior to Submission form.

Co-supervisor action (if applicable): 

• Ensure that the thesis is ready to be submitted for evaluation and sign the Initial Approval Prior to Submission form.

Submitting your thesis for evaluation

The thesis supervisor is authorized to approve your thesis for official submission. He or she must complete all sections of the Official Authorization of Submission for Evaluation form and sign it. If there is a co-supervisor, he or she must sign the form as well. 

The form consists of the following sections:  

1. Proposal for composition of the jury
   The thesis supervisor suggests jury members. The jury must be composed of at least three people: the thesis supervisor and two regular ÉTS professors or one regular ÉTS professor and an external person. One of the members of the jury acts as the chair; this person must be a regular ÉTS professor, but cannot be the thesis supervisor or co-supervisor.
    
2. Confidentiality
   To ensure that the Graduate Studies Office can monitor your thesis accurately, when you submit your thesis for evaluation, it is important to confirm its confidentiality status, which may have changed since you submitted your Research Topic Identification form. If you are unsure, please refer to the reference document or the Policy and Rules on Intellectual Property. 


3. Date of defense
   A date for the defense of your thesis must be determined at the same time that it is officially submitted. The date must be calculated around a minimum time frame of 45 working days: 40 days for the members of the jury to evaluate your thesis and 5 days for the signing process, sending copies to members of the jury, receiving authorizations for its defense and publishing a Notice of Defense.

When the Official Authorization of Submission for Evaluation form is completed and signed, the student submits it by email to the Graduate Studies Office with a PDF of the thesis. 

The submission and composition of the jury are only official once they have been authorized by the Dean of Studies. The thesis will then be submitted to the jury by the Office of the Dean of Studies, which has the sole authority to do this. 

Required form:

• Official Authorization of Submission for Evaluation (this form is sent to the student once the thesis' layout has been approved by the Graduate Studies Office)

Student actions:

• Get the Official Authorization of Submission for Evaluation form (sent by the Graduate Studies Office).
• Have the form signed by your thesis supervisor (and co-supervisor, if applicable).
• Submit the signed form by email, with a PDF of your thesis, to the Graduate Studies Office.

Thesis supervisor's action:

• Complete all sections of the Official Authorization of Submission for Evaluation form and sign it. 

Co-supervisor action (if applicable): 

•  Sign the Official Authorization of Submission for Evaluation form.

Thesis evaluation and defense

Thesis evaluation 

A thesis is evaluated using the Individual Thesis Evaluation form (which is provided to all jury members) which includes an evaluation grid (section 1a) and a comment sheet (section 1b).

1. The Graduate Studies Office sends each member of the jury:  
   •  A copy of the thesis
   • Individual Thesis Evaluation and Defense Evaluation forms
   •  A Defense Authorization Form
   •  If applicable, a Recognition of Confidentiality Agreement form 
2. Jury members have a maximum of 20 working days to evaluate the thesis and submit a Defense Authorization form to the Graduate Studies Office (A-1700) and, if applicable, the Recognition of Confidentiality Agreement form. They keep the Individual Thesis Evaluation form.
3. Once all jury members have responded unanimously in favour of the defense, the Graduate Studies Office will convene the thesis defense. If, three days before the planned defense date, the Graduate Studies Office has not received all Defense Authorization forms, the defense will be cancelled or postponed. ​
4. If jury members require major corrections, the defense will not take place. The student then has twelve months to make the requested corrections and present a revised version. This is the same jury that will evaluate the thesis for the second time, according to the same procedures and criteria as the first evaluation.

Forms (sent with a copy of the thesis to each jury member): 

• Individual Thesis Evaluation and Defense Evaluation (these forms must be kept until the defense is held).  
• Defense Authorization (must be returned within the specified time frame to the Graduate Studies Office).
• Recognition of Confidentiality Agreement, if applicable (to be returned to the Graduate Studies Office).

 Evaluator actions:

• Evaluate the thesis by completing sections 1a and 1b of the Individual Thesis Evaluation (this form must be kept until the thesis defense). 
• Send the Defense Authorization form to the Graduate Studies Office within the specified time frame and, if applicable, attach the Recognition of Confidentiality Agreement. 

Thesis evaluation

Thesis defense is a mandatory activity. The Dean of Studies convenes the defense on the date suggested by the thesis supervisor in consultation with the jury members. It is public, unless an application for confidentiality has been made (see section “2. Thesis Defense” in the reference document concerning confidentiality).

A thesis defense consists of a 30- to 40-minute presentation made by the student which presents the highlights of his or her thesis (objectives, results). The jury members then question the student about his or her research, giving the student the opportunity to demonstrate knowledge of his or her field and speak in depth about certain aspects. The defense is evaluated using section 2 of the Individual Evaluation form.
Students are strongly encouraged to bring an electronic copy of their thesis with them for possible reference during the presentation or the question and answer period, along with one or more files that are needed to present the thesis to the jury. 

Forms:

• Individual evaluation (Defense - section 2) 
• Notice of Decision (in the defense file that is given to the chair of the jury)

Evaluators Actions:

• Evaluate the thesis defense by completing section 2 of the Individual Evaluation form.
• Submit the Individual Evaluation form (sections 1 and 2) to the jury chair.
• Sign the Notice of Decision form.
• Submit graded copies of the thesis to the jury chair. 

Jury chair actions: 

• Collect the completed and signed Individual Evaluation from each evaluator. 
• Collect copies of the thesis or dissertation from other members of the jury.
• Complete the Notice of Decision form and have all jury members sign it. 
• Submit all documents to the Graduate Studies Office immediately after the defense. 

Award of Excellence

After their defense, students who receive an “Excellent” mark can submit an application to the ÉTS Award of Excellence for the best thesis and best doctoral dissertation if they have been recommended by the jury. Recommended students will receive an e-mail from the Graduate Studies Office informing them that they are invited to apply for this award. The email contains all the relevant information (rules and a link to access the form). 

Corrections and final submission

Minor corrections prior to submission

Minor corrections are often requested following the defense of the thesis. Under the guidance of their Research Supervisor the student has 40 opening days (starting after the date of the presentation) to have these corrections done and approved by their Supervisor and proceed with the final submission (the “certificate of compliance” form must be filled to that effect. This document is available at the Graduate Studies Office).

Requested form:

• Certificate of compliance (already given to the student after his/her thesis defense and also available at the Graduate Studies Office).

Student duties:

• Meet with their Research Supervisor to know what the corrections requested by the members of the jury are;
• Make the aforementioned requested corrections and submit his/her new thesis version to their Research Supervisor for approval.

Research Supervisor action:

• Approve that the student complied with the requested corrections via the "certificate of compliance" form.

Once corrections have been made to the thesis, an electronic copy (in French only) must be submitted to the Graduate Studies Office along with the following required documents:

• The “certificate of compliance” form signed by the thesis supervisor (available at the Graduate Studies Office);
• Distribution authorization forms (ÉTS, LAC and ProQuest), in French only;
• Co-authorship authorization form (if applicable).

If students do not make corrections to their thesis and submit it by the end of the semester following the semester during which their defense took place, their file will be closed due to withdrawal from the program. 

Distribution and binding of non-confidential theses
 

The electronic copy of the thesis is sent to the ÉTS library, which will make it publicly available in compliance with its copyright (bound copies are no longer kept at the library).

If the student and/or the thesis supervisor request it when the thesis is submitted for the final time (on the Certificate of Compliance for Corrections form), the Graduate Studies Office will send a bound copy of the thesis to the student and/or thesis supervisor (and co-supervisor, if applicable). The student or thesis supervisor can request additional copies, but these copies will be billed to them (at $50/unit). 

Distribution and binding of confidential theses
 

If the thesis is confidential, the electronic copy will be saved on the library server, where neither the thesis nor the notice will be visible before the end of the confidentiality period.

Please note that bound copies are not produced for confidential theses. Once the confidentiality period has passed, it is the student and/or thesis supervisor’s responsibility to request binding and submit unbound copies to the Graduate Studies Office.