Official Ceremonies for Students

Every year, ÉTS organizes official ceremonies to highlight the important milestones of its students and engineering graduates.

Convocation

Date Sunday, November 10, 2019
Time According to the study program (to be announced):
10 am – Graduating students are expected at 8:45 am
or
3 pm – Graduating students are expected at 1:45 am

Latecomers will not be admitted.
Place Théâtre Maisonneuve at Place des Arts
175 Ste-Catherine Street West, Montreal


Who is eligible?

  • Only graduating students who received their bachelor's, master's and doctoral degrees between April and September 2019 are invited to the ceremony on November 10, 2019. If you are currently completing the last courses of your program, you are not eligible for the ceremony. If you are eligible, you will receive an e-mail.
  • You must have paid all tuition fees no later than September 20, 2019 to receive your diploma at this ceremony.

Important Dates Before the Ceremony

  • Registration e-mail sent: to be announced
  • Ceremony registration ends: to be announced
  • Sending of tickets and passes: to be announced

Invitations and Passes

  • Free of charge for graduates. You will receive a pass.
  • $40 per person for spouses, parents and friends. Limit of 3 guests per graduate.
  • No charge for children under two sitting on an adult's lap.

Important information and Instructions

Overview of the morning Convocation Ceremony

8:45 am: Sign-in and gowning of graduates

  1. Sign in at the table corresponding to your program of studies. In exchange for your pass, you will receive a numbered badge. You should attach it to the left side of your gown.
  2. Leave your coat and personal effects at the cloakroom (mandatory, $3 fee).
  3. Go to the backstage area to put on your gown and your mortar, then head for the lobby where employees will place you in the procession.

10 am: Doors open for guests.
10:30 am: The ceremony begins. When your name is called, you go up onto the stage to receive your diploma. Individual photos will be taken at this time.
12:30 pm: The ceremony ends. The reception takes place

Overview of the afternoon Convocation Ceremony

1:45 pm: Sign-in and gowning of graduates

  1. Sign in at the table corresponding to your program of studies. In exchange for your pass, you will receive a numbered badge. You should attach it to the left side of your gown.
  2. Leave your coat and personal effects at the cloakroom (mandatory, $3 fee).
  3. Go to the backstage area to put on your gown and your mortar, then head for the lobby where employees will place you in the procession.

2:30 pm: Doors open for guests.
3 pm: The ceremony begins. When your name is called, you go up onto the stage to receive your diploma. Individual photos will be taken at this time.
5 pm: The ceremony ends. The reception takes place

Dress code

  • Business attire is required for graduates and their guests.  
     

Coatroom

  • Required, at a cost of $3, cash only.
  • Place des Arts is not responsible for stolen or lost belongings (purses) left in the coatroom during the event. Therefore, if you have any concerns, we recommend that you leave your belongings with your guests.
     

Tickets for Your Guests

  • Be sure to give the tickets to your guests before the ceremony because they will need to enter the Théâtre Maisonneuve.


Photos and videos

  • A professional photographer will take individual photos when you go on stage to receive your diploma. Photos will be online within 72 hours of the ceremony at photopatrick.com.
  • ÉTS convocation is a public event. Participants may see their images in the media, on the ÉTS Web site or Facebook page or in the school’s promotional materials. By registering for the ceremony, you accept these possibilities.
     

Diploma Framing

  • A diploma framing service, designed with ÉTS’s colours, is offered on site.
  • You can also order your frame in advance. You’ll receive it at the end of the ceremony.
     

Can’t Attend the Ceremony?

In that case, your diploma will be sent by postal mail to the address in your file. Be sure that it is up to date on MyETS and correct it if needed. Diplomas are mailed out about a month after the ceremony.

FAQ

Why do I need to arrive so far ahead of the start time?
You must arrive early in order to have time to sign in, obtain your gown and mortarboard, take your assigned place in the procession and receive your instructions. Late arrivals will NOT be admitted.

May I participate in the ceremony if I haven’t received an invitation?
No. You must have received an invitation to participate in Convocation. (See Eligibility section above for more details.)

How do I get my diploma if I do not attend the ceremony?
Your diploma will be mailed to the address that appears in your file. Please ensure that it is updated via MonETS, and correct it if necessary. For any question on this topic, write to the Office of the Registrar using your ÉTS address and mentioning your permanent code, the name of your program and your mailing address.

Questions?

Write to the Office of the Registrar from your ÉTS e-mail address and include your permanent code, the name of your program and your mailing address in your message.

Next Ritual

Date and time Sunday, November 24, 2019, 10:30 a.m. and 3 p.m.
Place Théâtre Maisonneuve at Place des Arts
175 Ste-Catherine Street West, Montréal


Who is eligible?

  • This ceremony is only for students who have completed their bachelor's degree in the summer 2019 semester or who will in the fall 2019 semester.
     
  • If you are potentially eligible, you will receive an e-mail inviting you to register for the Ceremony. To qualify, your third co-op work term and your capstone project need to be completed or underway and these must be the last credits you need to obtain your diploma.
     
  • If you cannot take part in the ceremony you are eligible for, you have 18 months after the end of your studies to take part in an ÉTS ceremony. If more than 18 months have elapsed, you can take part in a ceremony run by the Corporation of the Seven Wardens for senior candidates.

Important Dates

  • Information session (strongly recommended): date to be confirmed
  • Date registration begins: date to be confirmed
  • Last date to register: date to be confirmed

How to register?

  • If you are eligible, you will receive an e-mail inviting you to register online on SIGNETS.

How do you obtain tickets?

  • Online using SIGNETS, at the time of your registration.
  • Your own ticket will be given to you on the spot.
  • Tickets for your guests will be sent to you by mail, about a week before the ceremony.
  • Seats are allocated on a first-come, first-served basis.

Tickets Prices

  • Student (Iron Ring recipient): $50
  • Guest / Sponsor: $40
  • Conditions
    • The number of guest tickets is limited to 4. However, if tickets are still available a few days before the end of registration, we will contact you about the possibility of purchasing additional tickets.
    • Children under 2 years of age are free, but must be seated on an adult’s lap. Please take into consideration that babies and young children are likely to become impatient at such an event.
    • You must buy a ticket for your sponsor, unless it is a person who works at ÉTS.
    • Tickets are non-refundable.
    • Seats are allocated on a first-come, first-served basis.


Information for Iron Ring Recipients

Dress code

  • Business attire is required for graduates and their guests. 
     

Length of the ceremony

  • A little over two hours
     

Reception

  • There will be a cocktail reception following the Ceremony. If you allow ÉTS to photograph you during this event, be aware that the photos may be used to develop promotional material for the School.


Sponsors

To be a sponsor, a person must:

  • Be an engineer;
  • Have pronounced their commitment to the profession (have obtained the iron ring) more than 4 years ago.


Who can be a sponsor?

  • A member of ÉTS
    You can ask a professor or lecturer to be your sponsor. If this is the case, please contact us by email (cei@etsmtl.ca) to confirm the presence of your professor at the ceremony and cc your sponsor. He or she will then be able to obtain a pass.
     
  • Someone from the outside
    You can ask a parent or friend to be your sponsor. It is not necessary that this person be a member of the Order of Engineers of Quebec. If this is your choice, please note that you will need to buy a ticket ($40) for your sponsor.


What information does my sponsor need?

  • If the sponsor is not an ÉTS member, send them the sheet entitled Directive for Sponsors (available in French and English). It is essential that they read this information.


If, on the day, you don’t have a sponsor, then what?

  • On the spot, you can simply ask a person who is already acting as a sponsor (professor or other) to put your ring on your finger.