Grading, transcript, sanctions

Transcript

Definition

The transcript (also called a report card) is a document issued by the Registrar’s Office. It reflects your academic progress at ÉTS and indicates the courses you have taken and the grades you have obtained, along with your accumulated credits and your cumulative average within your program.

Specifications

You can access your transcript at any time via your MonÉTS portal. Grades are usually accessible by one month after the end of the session at the latest.

Important information for international students

You must always provide your official documents during your immigration procedures (renewal of CAQ and study permit, application for work permit, etc.). You can submit an online request to the Registrar’s Office (charges apply).  
 

Grading system

Grading system

Courses at ÉTS are graded using a letter system (A+, A, A-, B+, B, B-, C+, C, C-, D+, D) with each letter being assigned a numerical value between 0.00 and 4.30:

  • A+ (4,3), A (4,0), A- (3,7)
  • B+ (3,3), B (3,0), B- (2,7)
  • C+ (2,3), C (2,0), C- (1,7)
  • D+ (1,3), D (1,0)

Synthesis and research work is evaluated using the following notations: Excellent, Very good, Good, Satisfactory, Fail.

Specifications

Another code may be used in certain cases. The exhaustive list of codes can be found on the back of your transcript:

  • E: Fail
  • S: Requirements met
  • V: Course completed successfully outside of Québec
  • H: Course taken at an external institution
  • K: Exemption for recognition of acquired knowledge
  • X: Authorized abandonment
     

Important information

Similar results may not necessarily produce the same grades or the same numerical values in every course. For example, a mark of 75% may translate to a B (3.0) in one course and a B+ (3.3) in a different course.
 

Cumulative average

Definition

The cumulative average is calculated at the end of each session from all of the grades obtained in connection with academic activities. It reflects the student’s overall performance.

Consult the applicable Règlement des études for all of the terms and conditions.  


Specifications

Only those results that have a numerical value are used to calculate the cumulative average. In other words, courses taken at external institutions (K), refresher courses (P), courses taken outside of Québec (V) and recognition of acquired knowledge (K) are not considered.

Important information

Obtaining a passing grade for your courses does not guarantee that you will attain the minimum cumulative average required for your program.

It is not possible to calculate your cumulative average by yourself in advance. You must wait until you receive all of your grades and consult your transcript to ascertain your cumulative average.
 

Academic sanctions

Definition

A variety of measures may be applied to a student’s file if the student does not meet the program conditions, as stipulated in the applicable Règlement des études. Some examples include not complying with the minimum cumulative average, the maximum program length, requirements related to conditional admission, unauthorized absence, multiple failures in the same academic activity, etc.

Specifications

Measures may vary depending on the study program, the progression of the program, the number of credits completed, etc.

  • Tutorship: Restriction applied to the number of credits for which a student can register during the tutorship period, or obligation to register for one or more specific courses;
  • Suspension: 12-month prohibition from registering for courses within the program to which the student was admitted;
  • Expulsion: Restriction permanently excluding a student from the study program to which the student was admitted.
     

Important information

Recourses are listed and described in the applicable Règlement des études, including procedures for appealing, review committees, etc. If you launch such a process, it is important to continue to attend your courses until the decision is deemed final and enforceable.

If you have any questions, please write to registraire@etsmtl.ca.
 

Request for review of an expulsion

Qu’est-ce que c’est?

The letter of expulsion issued by the Registrar’s Office indicates the reason for the expulsion and the available recourses, as applicable. If an appeal process is possible, you have five business days to respond to the notice of expulsion by writing a letter of explanation. The grounds for eligibility for a request for review include the death of a parent, illness certified by a doctor’s note, childbirth, unforeseen and exceptional circumstances, etc.

Specifications

The Registrar receives and analyzes all requests for review.

  • If the request is deemed ineligible, the decision becomes enforceable, final and without appeal. Your file will be closed, and all of your courses will be cancelled and refunded.
  • If the request is deemed eligible, the Registrar may convene the review committee, for which you will also receive a notice of meeting. You will then have an opportunity to explain the circumstances that led to your expulsion in person.
     

Important pour les étudiants internationaux

If you are expelled from your program or if you must temporarily interrupt your studies, it is important to familiarize yourself with all of the information related to your legal status in Canada on the Immigration - Expulsion page.

Please feel free to contact Office of Student Life if you require psychological support during this difficult time. This service is free and confidential.